Regarding the final inspection, several important rules apply, including; what the landlord can demand from you when you move out, when you as a tenant will not be liable for any deficiencies, which deadlines you must keep, etc. Therefore, we have put together this guide to the final inspection that will help make it easier for you as a tenant to move out.
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What can the landlord demand from you?
The landlord can never expect you to put the lease in a better condition than it was when you moved in.
However, it is very individual what the landlord expects of you.
Some landlords only expect the overall look while others review every detail.
No matter what, the landlord can only demand that the lease is in the same condition as it was when you moved in, except for ordinary wear and tear. It is therefore a good idea to document everything when you move in. That way you have a better starting point when the time of the final inspections comes.
There are different deadlines, depending on whether your landlord rents out one apartment or rents out several apartments.
The landlord rents out more than one apartment
Landlords renting out more than one apartment are defined as professional landlords. Professional landlords must conduct a final inspection not later than 2 weeks after the landlord has become aware that the tenant has moved out.
As a tenant, you have the right to be called in for the final inspection with a one-week notice.
If the landlord does not conduct a final inspection within 2 weeks after he became aware of that you have moved out, he loses his right to demand that you pay for any deficiencies in the lease. However, there are few exceptions to this.
The landlord rents out only one apartment
This type of landlord has a two-week deadline to let you know what needs to be fixed and the cost of this. The deadline starts from the time you hand in the keys.
If the landlord fails to inform you within the 2 weeks’ notice, he loses his right to demand payment for any defects in the lease. However, there are a few exceptions to this rule as well.
The vacating report is drawn up during the final inspection.
As a tenant, you have the right to receive a copy of this when the final inspection is over. You can either get a written copy or in an e-mail (before you and your landlord go your separate ways).
If you receive it in an e-mail, you must send an e- mail confirming that you received the vacating report – also before you go your separate ways. The report must of course be signed by both parties.
If you do not agree with the content, you should not sign. In this case, the landlord is required to send you the vacating report within 2 weeks after the final inspection.
- Get a written confirmation that you have handed in the keys
- Do no sign the vacating report, if you do not or partially do not agree with its content.
- Use the checklist from the move-in report. The landlord will most likely use the same checklist from the move-in inspection the move-out inspection. By reviewing the report, you can repair any deficiencies on your own, and save money at the move-out.
- Ask the landlord for the checklist if you do not have it. The landlord is, like you, interested in the apartment being in the best condition
- Take pictures. Both at the move-in inspection (to document the conditions you moved in to), if you have renovated the apartment and the move-out inspection. They will have great value in case of a dispute.
- Bring an acquaint to the final inspection. We recommend that you bring a relative or a friend to the final inspection. It is unfortunate to be left with the feeling of not having spoken up and only letting the landlord do the talking.
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